Data Privacy Policy

At Vexido Publications LLP, we are committed to protecting the personal and sensitive information of all users, including authors, reviewers, editors, and readers. This Data Privacy Policy outlines how we collect, use, store, and protect data in compliance with applicable privacy laws.

1. Scope of the Policy

This policy applies to all personal data collected through:

  • The journal website(s).
  • Manuscript submissions.
  • Review and editorial processes.
  • Communication with users (authors, reviewers, and readers).

2. Data We Collect

2.1 Personal Information

  • Name, email address, phone number, and professional affiliations.
  • Submission details, including manuscripts, supplementary files, and metadata.
  • Payment information (if applicable for article processing charges or subscriptions).

2.2 Non-Personal Information

  • IP addresses, browser type, and usage data collected through cookies or similar technologies.

3. Purpose of Data Collection

We collect and use data for:

  • Manuscript Processing: Managing submissions, peer reviews, and publication workflows.
  • Communication: Providing updates, responding to inquiries, and sending notifications.
  • Website Management: Monitoring performance, security, and user engagement.
  • Compliance: Fulfilling legal, regulatory, or ethical obligations.

4. Data Sharing

We do not sell, rent, or trade personal data. However, data may be shared under the following circumstances:

  • With Service Providers: For hosting, payment processing, or technical support.
  • During Peer Review: Manuscripts and associated metadata are shared with reviewers under strict confidentiality.
  • Legal Requirements: To comply with legal obligations, court orders, or regulations.
  • Indexing and Archiving: Article metadata may be shared with indexing services and repositories for dissemination.

5. Data Retention

We retain personal data only for as long as necessary to:

  • Fulfill the purposes outlined in this policy.
  • Comply with legal and archival obligations.

Manuscripts and related metadata are archived for the lifetime of the journal or longer if required by indexing or preservation standards.

6. Data Security

We implement robust security measures to protect your data, including:

  • Encrypted storage of sensitive information.
  • Access controls and regular system audits.
  • Secure payment gateways for financial transactions.

7. User Rights

Users have the right to:

  • Access: Request details of the personal data we hold about them.
  • Correction: Request updates or corrections to their data.
  • Deletion: Request the deletion of their personal data, subject to legal and operational constraints.
  • Data Portability: Request a copy of their data in a portable format.
  • Opt-Out: Unsubscribe from non-essential communications.

8. Use of Cookies

Our website uses cookies to:

  • Enhance user experience.
  • Analyze website performance.
  • Manage session-based interactions.

Users can control or disable cookies through their browser settings.

9. Third-Party Links

Our website may include links to third-party services or websites. We are not responsible for the privacy practices of these external entities and encourage users to review their policies.

10. Reporting Data Breaches

In the event of a data breach:

  • Affected users will be notified promptly.
  • Steps will be taken to mitigate risks and prevent future breaches.

11. Children’s Privacy

Our services are not intended for individuals under the age of 13. We do not knowingly collect data from children. If we become aware of such collection, we will delete the data promptly.

12. Updates to the Policy

This policy may be updated periodically to reflect changes in our practices or regulatory requirements. The latest version will always be available on our website.

13. Contact Information

For inquiries or concerns regarding data privacy, please contact:

  • Email: support@vexido.com
  • Phone: +91 99755 64244
  • Mailing Address: B10, 404, Bramha Majestic Co-op Society, NIBM Road, Kondhwa Khurd, Pune, MH, India 411048

Vexido Publications LLP is committed to protecting your privacy and ensuring the ethical handling of personal data in all aspects of our publishing operations.