Use of AI in Research Policy

At Vexido Publications LLP, we recognize the transformative role of Artificial Intelligence (AI) in research and publishing. However, the ethical use of AI tools is paramount to maintaining the integrity, credibility, and quality of academic work. This policy outlines the principles for using AI in research and manuscript preparation.

1. Acceptable Use of AI in Research

AI tools may be used in the following scenarios, provided their use is transparently disclosed:

Data Analysis: Employing AI for statistical analysis, pattern recognition, and predictive modeling.
Language Assistance: Using AI tools for grammar checks, language editing, and improving readability.
Research Insights: Leveraging AI for literature review automation or identifying research gaps.

2. Unacceptable Use of AI

The following uses of AI are considered unethical and unacceptable:

Content Generation: Submitting AI-generated text, figures, or datasets without author intervention or attribution.
Plagiarism: Using AI to replicate or paraphrase existing work without proper citation.
Data Fabrication: Creating fictitious data or results using AI tools.
Bypassing Peer Review: Employing AI to falsify reviews or simulate reviewer recommendations.

3. Disclosure of AI Usage

Authors must disclose the use of AI in their research and manuscript preparation. This disclosure should:

Be included in a dedicated section titled "Use of AI Tools" in the manuscript.
Specify the tools used (e.g., ChatGPT, Turnitin, or data analysis software) and their purposes.
Confirm that the use of AI adhered to ethical guidelines.

4. Ethical Responsibilities of Authors

Authors are responsible for ensuring:

Accuracy: AI-generated outputs are verified for correctness and relevance.
Originality: The manuscript reflects original work and complies with plagiarism policies.
Transparency: Full disclosure of AI usage is provided.

5. Responsibilities of Editors and Reviewers

Assessment of AI Use: Editors and reviewers should evaluate whether AI has been appropriately used and disclosed.
Detection of Misuse: Any suspected misuse of AI must be reported to the editorial team for investigation.
Verification: Manuscripts suspected of AI misuse may be subjected to additional scrutiny or ethical reviews.

6. Compliance with International Standards

The policy aligns with global best practices for ethical AI use, including guidelines from organizations such as:

COPE (Committee on Publication Ethics)
AI Ethics Standards from academic and publishing bodies.

7. Consequences of Policy Violations

Misuse or non-disclosure of AI may result in:

Rejection of the manuscript during the review process.
Retraction of published articles if violations are discovered post-publication.
Notification of the author’s institution or funding agency in cases of severe breaches.